Are you an experienced Executive Assistant who enjoys creating structure, staying ahead of evolving priorities and supporting senior leaders in a demanding environment? We are looking for a proactive, resilient and highly organised professional who acts with confidence, sound judgement and discretion. This is a fully office-based role supporting primarily legal matters, with opportunities to grow into broader business management responsibilities

What would your role be?

• Manage complex calendars, meetings and business travel with foresight and discretion
• Coordinate management meetings, agendas, documentation and follow-up activities
• Anticipate requirements or potential issues and follow through until matters are resolved
• Maintain structure and momentum across competing and frequently changing priorities
• Handle correspondence, legal documents and confidential information with due care
• Act as a trusted point of contact for internal and external stakeholders
• Take on broader business management responsibilities as the role develops

Experienced Executive Assistant with a strong track record supporting senior management

• Legal Assistant or Paralegal background and familiarity with legal topics preferred
• Excellent organizational skills and the ability to manage competing priorities
• Proactive mindset with sound judgement, discretion and attention to detail
• Strong communication skills in German and English, both written and spoken
• Willingness to work from our Zurich office five days per week
• Affinity for Artificial Intelligence (AI) and a willingness to embrace AI-enabled tools and ways of working

What do we offer?

• Top Zurich location with collaboration spaces and free lunch
• Friendly, diverse team in an open-office space
• Agile environment in how we think, the way we work and our trust for each other
• Flat hierarchy with collaboration at all levels
• Campus feeling and a collaborative spirit
• Varied role with close exposure to senior management and legal business priorities
• Opportunity to grow and incorporate further business management responsibilities
• We are looking for talented people, not just a CV that ticks all the boxes. Even if you do not have absolutely everything we have asked for, if this role sounds like a good fit for you, we encourage you to apply

At Vontobel, you are building better futures for our clients and society, as well as for yourself. As a family-owned and publicly listed company with over 2,000 professionals based in 28 locations globally and headquartered in Zurich, we’re committed to long-term thinking and sustainability

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